Gmail Outlook Setting

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Gmail like other email providers has two options to go with, IMAP and POP3. If you have a regular email id of Gmail, i.e. “yourid@gmail.com” you may not have to do any additional settings such as outgoing servers, SSL, TLS etc. If you own a business id, i.e. “yourid@yourcompanydomain.com” you will have to adjust SSL and TLS.

For a Gmail regular email id

Go to Microsoft Outlook and then click on File.

Click on the “+ Add Account” button to add a new email account.

This will open a new pop up with an option “E-mail Account” and “Manual set up or additional server types”. Choose the first option.

Now, all you need to do is enter your name (your name is what a recipient will see at a first glance). Enter your Gmail id “yourid@gmail.com” and then the respective password of the id.

Press “Next button”. Once you do that Outlook will authenticate the credentials and import setting from Gmail automatically.

Once the steps have been completed Outlook will grab all emails from your email id.

For a Gmail Business Email id

Click on “File” and then on “+ Add Account”. When the pop up shows up, choose “Manual set up or additional server types” from the two options and then click on “Next”.

Choose the third option “POP or IMAP” and then click “Next”, again.

Enter your name and the email address of yours. On Server Information, you may choose POP3 or IMAP based on your preference. We recommend using IMAP, though.

If you want “IMAP” then input “Incoming mail server” as “imap.gmail.com” and “Outgoing mail server” as “smtp.gmail.com”
If you choose “POP3” then input “Incoming mail server” as “pop.gmail.com” and “Outgoing mail server” as “smtp.gmail.com”

The “User Name” is “yourid@yourcompanydomain.com” and the respective password.

Click on “More Settings” and go to the “Outgoing Server” tab. Choose the “My outgoing server (SMTP) requires authentication” box.

Go to “Advanced” tab and enter following details:
For “IMAP” enter “Incoming server (IMAP)” as “993” and under “Use the following type of encrypted connection” choose “SSL”
* Depending on your version of Outlook you may see options such as “Require SSL” if so choose “Yes”

For “POP3” enter “Incoming server (POP3)” as “995” and click on the box “This server requires an encrypted connection (SSL)”
* Depending on your version of Outlook you may see options such as “Use SSL” if so choose “Yes”
For “IMAP” either ”465” or “587” enter “Outgoing server (SMTP)” as “587” and from “Use the following type of encrypted connection” drop down choose “TLS”
* Depending on your version of Outlook you may see options such as “Require SSL” if so choose “Yes”, “Requires authentication” “Yes” and “Use the same settings as incoming mail server.

For “POP3” enter “Outgoing server (SMTP)” as “587” and from “Use the following type of encrypted connection” drop down choose “TLS”
* Depending on your version of Outlook you may see options such as “Use Authentication” if so choose “Yes”, “Port for TLS/STARTTLS: 587” and “Port for SSL: 465”.